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Posted: Tuesday, February 20, 2018 12:06 AM

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Description Jamison Professional Services, Inc. (“JPS”) is currently seeking qualified and motivated candidate for the position of Mail Room Administrative Support.
JOB DESCRIPTION
To streamline, centralize, and manage mail operations, the main duties of this contract shall consist of the following: incoming mail receiving and sorting, registered, certified, and government mail processing, outgoing mail processing, inter and intra office mail pickup and delivery. However, the aforementioned main duties listed are not inclusive of each job description that must be performed.

I. Mail:
  • Receiving/Pick-up: Contractor shall be accountable for all certified, insured, and express mail signed for from the postal service from the time of pickup until it is delivered to the appropriate addressee. Contractor shall also be responsible for receiving incoming interdepartmental mail, as well as special delivery mail, from other carriers such as Federal Express or United Parcel Service.
  • Sorting, Processing and Delivery: Contractor shall sort and process all incoming mail for distribution/delivery for each tour of duty to the delivery points of the BVAMC Medical Center Memo 136-19. Mail shall be sorted and processed for delivery by organization, routing symbol, room number or name. The primary method used to locate employees and patients at the Medical Center is the VISTA system. Contractor shall utilize the VISTA option, frequently call numbers to locate employees and the patient inquiry option in VISTA to locate patients. Employees not located utilizing this method may be identified by using secondary methods such as the employee locator listing provided by Resource Management Service. Physicians, interns, and residents may also be located utilizing lists furnished by clinical services on a monthly basis. Mail with indiscernible routing or no routing or name shall be opened to ascertain proper routing. After all mail is sorted and processed, it shall be either bagged or bundled for delivery (by hand or mail mobile). Mail for employees or patients who are no longer at this facility shall be returned to sender unless a forwarding order authorization is on file. All activity shall be performed within the same tour of duty. Intra-facility mail picked up and delivered outside of the main facility shall be performed by a BVAMC logistics courier, not by a contract mail room employee. If mailroom staff cannot determine where to send the mail, he/she shall confer with the Chief, BMS, Assistant Chief, BMS, or the COR. All mail shall be delivered to the departments in the main hospital building and hospital units/floors the same day sorted.
Contractor personnel are responsible to review the patient roster daily for patients receiving mail to determine if the patient has chosen to be excluded from the directory (opt out provision). If they have chosen that provision, then mail cannot be delivered to them and must be returned to sender.
  • Outgoing Mail: All mail to be picked up by the postal service shall be processed based on USPS guidelines. Mail shall be placed in US mailbags and the post office shall pick up mail daily between the hours of 3:00 p.m. and 3:30 p.m. Contractor shall be responsible for preparing patient appointment letters for mail-out using the government-furnished Letter Folding machine. It is required that appointment letters be mailed two weeks (14 days) prior to scheduled appointment date. All activities (generating, stuffing, & mailing) shall be completed within the same tour of duty.
  • Documentation: Contractor shall maintain and enter all required information in a mail log for all incoming and outgoing certified, registered, and express mail. The log is considered the property of the VA and shall remain the property of the VA.
  • Pharmacy Mail Meter Operation Support: The contractor shall provide metered mail services, to include metering Pharmacy packages. The actual time Pharmacy mail is metered shall vary according to Pharmacy volumes. Mail out shall be accomplished within the same day received from pharmacy.
3. Reproduction: Contractor shall provide reproduction services to Business Management Service staff. Services shall include reproduction of meeting packets, reference materials, large documents, etc.
DESIRED QUALIFICATIONS
  • Previous experience and government clearance are a plus.
PER DIEM : Travel and living expenses are not authorized for this position.
OTHER : All candidates are subject to a criminal background check, reference checks, and drug screening as required by the client. Benefits available and excellent wage.

JPS Corporate Overview:
Jamison Professional Services, Inc. (“JPS”) a CVE Certified Service-Disabled Veteran Owned small business, is a customer driven firm with an extensive record of providing superior professional support services to our clients, supporting single and multiple nationally and internationally requirements. JPS consistently and successfully delivers qualified employees to numerous Federal agencies as well as other public and private sectors across a broad field of occupations and disciplines.
JPS offers a wide range of employment opportunities in the commercial and government arenas. We seek employees who share our values of service excellence, integrity and professionalism.
JPS affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, JPS adheres to the equal employment opportunity requirements of all states and localities in which it does business.
JPS's commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online test to determine qualification for positions requiring specific skills.
Please DO NOT contact JPS regarding this opportunity. All applications must be submitted through our applications system at: http://careers.jps-online.net/x/openings

• Location: Birmingham

• Post ID: 28132187 birmingham
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